Director of Finance
HEET is a nonprofit climate solutions incubator with a mission to cut carbon emissions now through systems change. Data-based and nimble, we iterate our ideas in a wide coalition to share knowledge and find the best way forward. Key to our success is a non-traditional, diverse workforce that is willing to break traditional barriers and work together for an inclusive and just world.
Research shows that structurally marginalized groups or people with non-traditional work experience apply to jobs only if they meet 100% of the qualifications. HEET encourages you to break that statistic and apply.
Job Description
HEET is seeking a Director of Finance to strategically oversee and manage financial operations, including financial record-keeping, budgeting, and forecasting. You will report to HEET’s Co-Executive Directors and work closely with team members to revise and create new financial policies and procedures, apply for and report on grants, budget for HEET’s growth and track progress, and carry out other finance tasks as needed. In addition, you will help to plan and guide a long term strategic financial plan for the organization.
As HEET’s work rapidly gains national prominence, the Director of Finance has the opportunity to steward the organization’s growth into its next phase.
We are a small team, with an adaptive organizational structure. Position descriptions are therefore approximate, not inclusive of all possible job duties, and dynamic: applicants should be comfortable and excited to try new things, learn, and pitch in to support colleagues as needed. We are looking for a motivated and mature self-starter who can work both independently and as a collaborative team member dedicated to promoting HEET’s mission and committed to HEET’s values: integrity, abundance, inclusion, practicality, nimbleness, innovation and compassion.
Key Responsibilities
You will work closely with all team members including HEET’s Co-Executive Directors and board of directors to track, manage and guide financial well-being for the organization. Responsibilities include:
Develop and execute financial processes and a comprehensive financial plan sufficient to support HEET’s mission and strategic plan.
Supervise bookkeeping contractor’s entry of data in Quickbooks
Oversee payroll contractor’s operation and reporting
Responsible for all financial management including all financial data tracking and recordkeeping
Prepare quarterly reports for the board about HEET’s finances
Provide CPA with all documents and a finalized version of Quickbooks for annual audit
Create, implement, and improve financial policies and procedures
Draft HEET’s budget, in a participatory process, for board approval
Forecast future expenses and fundraising needs, and assist in developing strategies to meet them
Create financial summary for annual report
Plan and facilitate regular finance team meetings
Enter payroll, file annual 1099 tax forms and donor tax receipts
Administer current employee benefits, and plan and implement new ones
Participate in recruiting, hiring, and onboarding, especially payroll forms
Work with other HEET team members to identify funding needs and opportunities and track project budgets
Work with Funding team to prepare budgets for grant applications, and monitor grants received
Ensure that grant funding is applied properly, track grant expenditures, and monitor compliance with grant requirements
Report to funders on grant expenses
Oversee subcontractor payments and contracts
Qualifications
At least 2 years of experience in financial management, preferably in nonprofit organizations
Comfort with basic mathematics and spreadsheets
Knowledge of, and experience with, generally accepted accounting principles (GAAP)
Ability to communicate financial data to people with different levels of financial knowledge
Ability to wisely choose opportunities, and prudently guide a growing organization
Ability to work both independently and collaboratively in a dynamic, fast-paced environment
Open-minded and self-driven
Experience with Quickbooks is a plus
Experience with government grants and audit requirements is a plus
Experience with fundraising and development is a plus
Excitement for HEET’s mission of reducing carbon emissions is a plus
Location: HEET is a hybrid work environment. Weekly in-person team days at our Boston office are required and additional in-person work throughout the week is expected. This is a full-time position, between 30-40 hours per week.
Salary: The range for full-time work (30-40 hours) currently is: $66,930 to $89,240.
Benefits: HEET offers 100% health insurance, FSA/DCA, pre-tax retirement and transit accounts, three weeks of paid leave plus the week between Christmas and New Year’s, 12 holidays, two floating holidays, two personal days, and 12 days of sick leave. Employee scheduling needs can generally be accommodated in our highly flexible work environment. We strive to create opportunities for professional development and growth for everyone on the HEET team.
HEET considers the health and safety of its team members and their families, our guests, our visitors, and the community at large to be a top priority. All offers to work, intern, or volunteer with HEET are conditioned on the candidate complying with HEET’s COVID-19 vaccination policy.
To apply: Please provide a thoughtful cover letter and resume to careers@heet.org. Applications will be considered on a rolling basis until the position is filled.
